Payroll Supervisor


Community Health Group is a locally based non-profit health plan that ensures access to high quality, culturally sensitive health care for underserved communities throughout San Diego County. We treat our 300-member, multi-lingual staff like family, encouraging an atmosphere of collaborative teamwork, continuous learning, personal growth, and promotion from within. Recognized as one of the Top Workplaces in San Diego, CHG offers its employees such benefits as tuition reimbursement, a meditation room and yoga classes, a monthly Breakfast With The CEO, and memorable events throughout the year. 

We know that by serving our employees well, they, in turn, will better serve our nearly 300,000+ membership. We have been recognized consistently for the excellence and sensitivity of our customer service by members, physicians, vendors, and a full range of health care providers. We are accredited by the National Committee for Quality Assurance and proud of our continuing company-wide Quality Initiatives.

We are currently recruiting for:

Payroll Supervisor

Position Summary:

Under minimal supervision, the Payroll Supervisor manages the processing of bi-weekly payroll in a timely and efficient manner while ensuring compliance with all federal, state, and IRS rules and regulations.  The Payroll Supervisor also manages day to day payroll operations including but not limited to processing of manual checks for employee terminations and/or other non-recurring payroll related matters, and partnering with the accounting team to accurately record all payroll related expenses and accruals on a timely basis.   

 

Compliance with Regulations:

Works closely with all departments necessary to ensure that the processes, programs and services are accomplished in a timely and efficient manner in accordance with CHG policies and procedures and in compliance with applicable state and federal laws and regulations.

 

Responsibilities:

  • Ensure accurate and timely processing of bi-weekly and special payroll for 300+ exempt and non-exempt employees (including some multi-state employees) including benefits, payroll taxes, and garnishments.

  • Record journal entries for all payroll related accounting items including month-end accrual entries for payroll, PTO, and 401(k) contributions.

  • Critically review and analyze current payroll, benefits, and tax procedures in order to recommend and implement changes leading to best-practice operations.  

  • Coordinate with the Human Resources Department to ensure the integrity of the payroll data within the payroll and HRIS systems, including new hire data, benefit elections, rate changes, leaves of absence, terminations, PTO payouts, etc.

  • Communicate with employees regarding pay, timesheets, and taxes. Train new hires on employee self-service and timesheet entry.

  • Administer the payroll system and manage the relationship with the payroll service provider to ensure maximum value and high quality performance.

  • Lead payroll system upgrades/maintenance and enhancements.

  • Walkthrough and document significant payroll processes and related internal controls in support of development of revised accounting manual; maintain such documentation on an ongoing basis.

  • Manage the payroll department's audit processes, requests, and relationships with both internal and external auditors, including but not limited to workers' compensation and retirement plan data reviews.

  • Develop, consistently produce, and distribute insightful payroll, compensation, and headcount reports, metrics, and variance analysis to Senior and Executive Management.

  • Develop and maintain ongoing relationships with Human Resources, Accounting, Information Technology, and Operations and collaborate with them on specific projects as necessary.

  • Hire, train, coach, and develop Payroll department team members while leading the goal setting, feedback, talent assessment, and performance management processes for such team members.

  • Ensure completion and compliance of annual W-2 processing.

  • Review and reconciles quarterly and annual federal and state payroll tax returns.

  • Perform other special projects, ad-hoc reporting, and analysis as assigned.

     

    Education Requirements:

  • Bachelor’s degree in Accounting (preferred), Business Administration, or related field or equivalent combination of education and experience.

  • CPP designation preferred.

     

    Experience/Skills: 

  • Minimum of five years progressive experience in processing payroll for at least 300 employees, including multi-state payroll, with preference given to experience with California payroll; minimum three years supervisory experience.

  • Strong and broad knowledge of FLSA and California wage and hour laws, rules, and regulations.

  • Strong knowledge of payroll best practices, generally accepted accounting practices and principles related to payroll, and internal controls.

  • Experience with Payroll applications.

  • Personal commitment to excellence, integrity, and honesty in all dealings.

  • Ability to work with sensitive information, exercise discretion, and maintain strict confidentiality.

  • Exceptional communication skills and ability to build relationships with other team members both within and outside of the Finance department.

  • Self-motivated, with a strong desire for continuous learning and ability to drive process improvement.

  • Ability to be flexible, adapt to frequent changes in workload, and adjust priorities quickly as circumstances dictate.

  • Relentless attention to detail.

  • Intermediate proficiency in MS Excel; ability to identify reporting needs and work with systems personnel to develop such reporting capabilities on a recurring basis.